Change is constant, but no one wants to overlook the past—especially when it comes to your content inventory. The platform updates in April’s product release include new ways to keep track of content revisions as drafts are finalized, and settings options that give you more control over the past, present, and future of your content’s data.
- The next generation of document annotations is here to provide greater editorial clarity for your teams’ late-stage content reviews.
- Admins can now archive custom field values to ensure your tags support your current strategy and business objectives.
Editors will find enhanced overlays like strike-throughs and text addition suggestions in the annotation mode to make finalizing content crystal clear.
Document annotations in Kapost let you track version history and add new annotations on content as it’s revised and completed.
Kaposters who used this feature in beta told us one upgrade to annotation mode they especially love is the Filter by annotation type menu. This new drop-down menu lets you choose which type(s) of annotations you want to see on the current draft you’re reviewing.
Remember: The best experience for using document annotations is with a PDF, image, or document that is displayed as a PDF file.
The ability to archive custom field values keeps your tagging system current and your system data clean.
As your organization evolves over time, your tagging system does too. Custom field values apply data to your content and initiatives as your teams tag your assets, from eBooks to whitepapers to product launches.
Archived custom field values are still a part of your system: You can filter and report on content that was tagged with an archived value, so your historical content operation data isn’t lost.
With this setting enabled, Admins can manage which values are current and which shouldn’t be used anymore on your content and initiatives.
When a custom field value is archived, content-creating teams won’t be able to apply the value in the Custom Fields section (but the value can be removed, if needed).
Admins can also take advantage of a couple more optional settings:
- Set custom fields as non-duplicatable: Prevent specific custom field values from being carried over when content and initiatives are duplicated, so your new content and initiatives will be ready for the correct values to be applied.
- Select prefills when duplicating content: When content is duplicated, you can select the prefill you’d like to apply for custom field values on the copy of the asset.
Britt’s Kapost Pro Tip
We’ll share a Kapost Pro Tip—a handy platform how-to that you might not know about yet—in each product release summary article. This one is from Training and Enablement Architect Britt Boggs on Kapost’s Professional Services team; previously Britt held roles on Kapost’s Support, Implementation, and Customer Success teams.
Are you looking for a fast way to tag multiples pieces of content in an initiative? You’re not alone, and the feature you’re looking for is bulk tagging at the initiative level.
In an initiative’s Content tab, select the pieces of content that you want to tag. Next, from the More drop-down menu, choose Add field tags.
In the pop-up modal, choose the field tags to apply in bulk to the selected content.
Click the Save button in the bottom right of the modal when you’re done, and you’ve applied field tags to multiple pieces of content in the initiative. (Read more about bulk tagging in Kapost here.)